Manage Your Time Well
Time slips through our hands like grains of sand, never to return again. Those who use time wisely are rewarded with rich, productive and satisfying lives. – Robin Sharma
Time Management is a skill, and like any other skill, it is learnable. You can become one of the most efficient, effective, and productive people in your field by learning how others have gone from confusion to clarity and from frustration to focus. Through repetition and practice, you can become one of the most result-oriented people in your field.
Choices and Decisions
If the front side of the coin of success is the ability to set clear goals for yourself, then the flip side of the same coin is the ability to get yourself organized and work on your most valuable tasks, every minute of every day. To change or improve your life in any way, you have to make new choices and new decisions that are more in alignment with who you really are and what you really are and what you really want.
The Right Thing To-do
You can divide all of your activities into “A” activities or “B” activities. An “A” activity is something that moves you toward your goal, the faster and more directly the better. A “B” activity is an activity that does not move you toward a goal that is important to you.
The Role of Intelligence
Intelligence was most commonly defined as a “way of acting.” If you act unintelligently, you are unintelligent, irrespective of the grades you may have received or the degrees you have earned. An intelligent way of acting is anything that you do that is consistent with achieving the goals that you set for yourself.
Determine Your Long-Term Goals
Time management begins with clarity. Once you are clear about the targets you are aiming at, you then come back to the present and plan every minute and hour of every day so that you accomplish the very most that you possibly can with the time allocated to you.
Begin with a List
The basic tool of time management is a list, organized by priority, and used as a constant tool for personal management. The fact is you can’t manage time; you can only manage yourself. That is why time management requires self discipline, self control and self mastery.
You should plan every month, in advance, with a list of the things you want to accomplish during that month.
Use Advance Planning
Begin today to plan every week in advance, preferably the Sunday before the work week begins. Plan every day in advance, preferably the night before. When you make a list of everything you have to do the following day, your subconscious mind works on that list all night long. When you wake up in the morning, you will often have ideas and insights to help you accomplish the items on your list. By writing out your plans, you will activate the Law of Attraction.
Separate the Urgent from the Important
Urgent tasks are determined by external pressures and requirements. You must do them immediately. Most people spend most of their days responding and reacting to urgent tasks in the form of telephone calls, interruptions, emergencies, and the demands of their boss and their customers.
Important tasks, on the other hand, are those that can contribute the very most to your long term future. Some of these tasks may be planning, organizing, studying, researching your customers, and setting priorities before you begin.
Consider the Consequences
The most important word in determining the value of a particular task or activity is “consequences.” A task is valuable and important is a task that has serious consequences for completion or non completion. The greater the possible consequences of a task or activity, the more it is.
Apply the 80/20 Rule
After the preparation of lists of tasks to be undertaken review your list and apply the 80/20 rule before you begin.
The 80/20 rule says that 20 percent of your activities will account for 80 percent of the value of all of your activities. If you have a list of ten important assignments to complete, two of those assignments will be extremely valuable as compared to the other eight assignment put together. Two of the ten tasks will have greater potential consequences than the other 80 percent.
Practice Creative Procrastination
Having identified your top 20 percent of tasks, you can then practice “creative procrastination” on the others.
Practice the ABCDE Method
Another method of setting priorities is the ABCDE Method. An “A” task is something that is very important. A “B” task is something that you should do. A “C” task is a task that would be nice to do but it will have no consequences at all. A “D” task is something that you can delegate to someone else. An “E” task is something that you can eliminate altogether. If you have more than one “A” task, organize them by priority, as A-1, A-2, A-3, and so on. After completing this exercise, identify you’re a-1 task and focus all your energies on starting and completing this job before you do anything else.
The rule is this: Never do “B” tasks when there is an “A” task left undone. Never do a “C” task when you have a “B” task left undone. Keep focused on your “A” tasks throughout the day.
The Law of the Excluded Alternative
The Law of the Excluded Alternative says that Doing one thing means not doing something else. Your ability to choose wisely in terms of what you do first, what you do second, and what you do not do at all determines your entire life.
Choose the Most Valuable Task
The major difference between the successful than unsuccessful is that successful people are always working on tasks of high value. That is the choice ultimately determines everything that happens to you.
Practice Single-Handling on Each Task
Having selected your most important A-1 task, you start on that task and work on it with single-minded concentration until it is 100 percent complete. You discipline yourself to concentrate without any kind of diversion or distraction.
Create Chunks of Time
One way to create long periods of work time is to rise early and work nonstop, without interruption, on a major task, project, or proposal. Earl Nightingale once said, “Every great accomplishment of mankind has been preceded by an extended period, often over many years, of concentrated effort.”
Keep Yourself on Track
Each day, before you begin and as you go through the day, there are five questions that you need to ask and answer over and over again.
Why am I on the payroll of the company?
What are my highest value activities?
What are my key result areas?
What can I and only I do, that if done well will make a real difference to my company?
What is the most valuable use of my time, right now?
All techniques and methods of goal setting, personal planning, and time management are aimed at helping you to accurately answer these questions, every minute of every day and sincerely working on it.
Become Intensely Result Oriented
As Goethe said, “The things that matter most must never be at the mercy of the things that matter least.” Perhaps the best single word in time management is the word “no.” Just say “No!” to any demand on your time that is not the most valuable use of your time at the moment.
You can become excellent at time management with daily practice. Make a list of your tasks every day, before you begin. Organize your list by priority, separating the urgent from the important and using the 80/20 rule or the ABCDE Method. Discipline yourself to concentrate single-mindedly on that one task or activity until it is 100 percent. These time management practices are the keys to peak performance in every part of your life.
The said article has been written by Mr. Iyer Subramanian, Bombay Chamber of Commerce. E Mail: firstname.lastname@example.org
My name is Iyer Subramanian. My qualifications are as under. Bachelor of Arts, Diploma in Personnel Management and Industrial Relations, Diploma in Labor Laws & Labor Welfare, Diploma in HRM, Diploma in Training & Development. I have around 25 years of experience in HR and write for Express Hospitality, Hospitalitybiz, Business Manager regularly on HR.